Breakdown of Leaving Cert Accounting

Leaving Certificate Accounting

Accounting is sometimes perceived as a difficult subject in which it may be difficult to achieve a high grade.  However Accounting is a fantastic subject and the results show approximately one fifth of Higher Level students can achieve an A grade.  The subject, Accounting is very precise and the answers required are clear.  Preparation and practice will guarantee a satisfactory return in terms of grades.  Ensure to practice adjustments on question 1 and at least one other question each day.  Compare against marking schemes. Underline mistakes and ensure not to repeat any errors.

The Examination

The Leaving Certificate Accounting Examination lasts for three hours with total marks of 400.     There are three sections to the paper. 

Section 1 Financial Accounting ( 120 marks) comprises of 4 questions.  Students must answer either Question 1 or two questions from Q2, Q3, and Q4.  Question 1 is worth 120 marks, or two questions worth 60 marks each.  This section makes up 30% of the total examination. 

Question 1 is the most popular option and students perform well. It is, however, normally a long and relatively complex question and some students prefer to take two others from Section 1 as they perceive that these are shorter and more straightforward.  However if a student has a good understanding of Final Accounts this will also be extremely beneficial for Section 2.  Remember if a Student answers question one they only have three additional questions to answer.

Section 2 Financial Accounting (100 marks) comprises of three questions and students are required to answer  two out of three questions.  All questions carry equal marks. This section makes up 50% of the total examination. 

Section 3 Management Accounting (80 marks) comprises of two questions and students are required to answer  two out of three questions.  All questions carry equal marks. This section makes up 20% of the total examination. 

Ensure to answer the required number of questions from the different sections.  It’s recommended to spend 50 to 55 minutes on Section 1, 42 minutes on each question in Section 2 and 33 minutes on Section 3.  The time left over can be divided into time spent choosing questions at the beginning of the exam and time spent at the end checking through the answers and finishing off questions, including totalling.

The importance of timing cannot be over-emphasised.  To maximise marks, students must keep strictly to the time allowed for each part of each question.  There is a danger in the examination that students will spend too much time on  a question they know well, ensuring Totals agree,  with the result that they don’t have sufficient time to complete the paper.  It is imperative to only spend the time you had allocated to each question and when the time is up to move onto the next question.  Leave space on the page so you can return to it if there is spare time at the end of the examination. 

Remember to answer all the required parts of the question including theory.  When you finish a question check through your answers to make sure you have not ignored any parts.

Don’t forget to bring your calculator, however it is important to show all workings to ensure that full credit can be given for correct work. Students must be familiar with all parts of the Accounting course.  Hence it is not wise for students to specialise too much and to leave out aspects of the course.  Logging onto www.examinations.ie allows you to download previous years’  examination questions and marking schemes with sample answers.   Why not practice questions Topic by Topic?  These Leaving Certificate questions and solutions are available on the PDST site. Log on to http://accounting.slss.ie/resource_category/view/2121

Practice makes perfect.  Accounting is a skill and it is so important to practice examination questions.  Ensure to cover all aspects of the course and remember to achieve full marks you must also know your theory.   Just because a question appeared on last year’s paper DOES NOT mean  that it cannot be asked again.  Workings are important and ensure to clearly write the question number beside markings.

Some ideas which may be helpful on a selection of topics, However students should cover all topics and work with whatever method suits.

Final Accounts cover a wide variety of topics including control and Depreciation and revaluation of Fixed Assets.  Ensure to practice past examination questions and students need to work on timing to ensure the highest possible marks.

1. Final Accounts with adjustments will be one of the following:

1.      Company

2.      Manufacturing

3.      Soletrader

4.      Departmental

Final Accounts Question 1: Top ten tips

1.      Read Question carefully – marking anything hidden in Trial Balance

2.      Start with adjustment 1 – prepare T accounts or notes

3.      Mark off Trial Balance as this figure has now changed

4.      When adjustments are finished a lot of figures are marked off, as shown in the following Trial balance.

5.      Complete each working

6.      Mark figures to distinguish what accounts. 

                  7.      Enter figures in accounts calculating as you go

8.      Prepare Template Accounts, a skeleton Trading, Profit and loss and Balance Sheet

9.      Enter your new figures and finally any figures not marked out in Trial Balance

10.  Perform calculations

Don’t presume that the exam question will be exactly the same as ones you have practiced.  If something unusual appears as an adjustment don’t panic.  Use your knowledge and understanding of accounting to attempt it.  Therefore an understanding of double entry is critical.

Adjustments to Final Accounts:

Practice the adjustments from previous examinations.  The following are examples of adjustments and ensure you are familiar with them:

1. Closing Stock including stock with a value less then Net Realisable
2. Goods on a Sale or Return basis incorrectly treated as credit Purchases
3. Goods on a Sale or Return basis incorrectly treated as credit Sales
4. Goods in transit omitted from accounts
5. Goods withdrawn by owner for private use
6. Disposal of a Fixed Asset
7. Revaluation of a Fixed Asset
8. Disposal of a Fixed Asset treated incorrectly as Sales
9. Increase in a Fixed Asset e.g. an extension carried out by employees using the business materials
10. Purchase of a Fixed Asset and no entry in the VAT account
11. Assets destroyed by fire and insurance claims
12. Bank Reconciliation Statements
13. Suspense figures arising from errors
14. Calculating Debenture Interest and provisions
15. Calculating Investment interest  and provisions
16. Calculating Corporation  Tax
17. Calculating Depreciation
18. Provision for bad debts, perhaps an increase or a decrease in Provision
19. Finally Dividends.

2.Interpretation of Accounts

Ensure to practice and have an understanding of the Ratios. Revisit past examination questions.

There are many users of Accounts

§  Shareholders/Owners

§  Employees

§  Suppliers

§  Revenue Commissioners

§  Managers

§  Lenders

Some aspects of Accounts

• Profitability and efficiency
• Liquidity/Solvency
• Working Capital
• Gearing
• Investment

This question is normally divided into three parts.

Part a: A student is required to  calculate a number of Ratios.

Ensure students follow the following four statements:

• State the Formula
• Put figures in Formula
• Calculate final answer
• Label answer e.g. Times, %, Cover, days or months

Part b

Students need  to provide adequate comment on these figures to demonstrate understanding.

• Calculate and  recalculate if appropriate
• Figures given from previous year – Be Aware!
• Comment on

•         Trend

•         Norms

•         Relation to other ratios

•         Relation to interest rates

•         Sector

Part c

• Don’t forget part c!
• Mini part B – sometimes it is about giving advice

•         An opportunity to buy shares

•         Discuss rising liquidity ratio is a sign of prudent management

• Gross profit % changing explain
• Net profit % changing explain

Note when calculating figures for ratios: Be careful to  deduct credit sales from overall sales when calculating cash sales

Adjusting earnings with preference dividend when calculating earnings per ordinary

share

Adjust earnings with preference dividend when calculating dividend cover

Use ordinary dividend when calculating dividend yield not Total Dividend.

3. Cash-Flow Statements

The cash-flow statement can explain the differences between cash balances at the beginning of the year and cash balances at the end of the year.

Three steps;

1.      Reconciliation of Operating Profit to Net Cash Flow from Operating Activities.

2.      Cash Flow Statement

3.      Reconciliation of Movement in cash to Movement in Net Debt

FRS 1 ( Financial Reporting Standard 1) details the format or layout.  The layouts must be strictly adhered to and it is imperative to have the exact precise wording necessary in all cases.  

                        Interest Paid  Dividends Paid

                        Increase in Stock ( do not use ↑ Stock )

Be careful when calculating Loss / Profit on Sale and also depreciation.

Ensure to revise Theory  as this can often be the weakest section.  The following  are theory aspects that were examined in the last few years.

• Explain why cash Flow are prepared
• Outline benefits of Cash Flow
• Identify a Non Cash expense and a non cash gain
• Distinguish between a cash expense and a non cash expense

4. Published Accounts

A Step by Step Approach to answering a Published Accounts question.

Step 1 – Do workings for Cost of sales, Distribution Expenses, Administration Expenses

   Other Operating Income, Tangible Fixed Assets, Debtors, Creditors; amounts …< 1Yr

Step 2 – Draft Profit and Loss.  Ensure the correct sequence

Step 3 – Draft Balance Sheet and ensure the correct sequence

  It is absolutely critical that  detailed calculations and notes of any sort do NOT appear on

   the face of your answer in published accounts.  Ensure to label workings.

Step 4-  Notes to accounts include Tangible fixed assets, Operating profit,

   Interest payable, Dividends, Tangible fixed assets and Contingent Liability. 

   Don’t forget to show cent per share

Step 5 – Ensure to cover all related Theory

The following are a number of of the main headings for Published Accounts theory.

Classes of Company

—       Public / Private

—       Large / Medium / Small

Regulatory Agencies

—  Standards

Auditor’s   Role

—  qualified / unqualified Report

—  True and fair view

—  Fraud

—  Limitations

Director’s  Report

—  Responsibilities

Contingent Liability

Exceptional item

Users of accounting Information

Accounting Concepts

Published Accounts  must include the following:

—  Profit and Loss and Balance Sheet

—  Notes to Accounts

—  Auditor and  Directors Report

Always a Theory part. Ensure not to omit the theory.

5. Club, Incomplete Records, Service and Farm accounts:

Students should practice all off the above topics.  Questions and solutions are available on www.pdst.ie. 

In Club accounts students are required to calculate :

1. Accumulated Fund at the beginning of the year.( Capital)

Total Assets 1.1.2011 – Total liabilities 1.1.2011 = Accumulated Fund

1.      A number of assets and liabilities 1-1- 2011 are given.

2.      However look out for hidden ones:

a.       Bank 1.1.2011 This will be in the Receipts and Payments account.  It may be  Dr or Cr balance.

b.      Loans, check if any repaid during the year, therefore you must have had the loan at the beginning of the year.  Also any interest on Loan due at the beginning of the year.  If you repaid a loan with 10 months interest on 1^st April.  7 months was due at the beginning of the year. Both are liabilities at the beginning of the year.

c.       Investments or Interest on investments, e.g. if you have 5% Investments €10,000 and you receive €650 interest the 31/12 /2011. Therefore there must have been Interest receivable due €150 at the beginning of the year, which is an asset.

d.      Check notes at the end of the question are there any Levies due from the previous year? These are also Assets.

2. Prepare a Bar Trading Account..don’t forget to adjust sales, for any debtors and purchases

                                                           for any Creditors.

Remember the Receipts and Payments account is the same as a cash book.

3. Income and Expenditure; This is similar to the Profit and loss account.  A profit is Excess Income over Expenditure and a loss is Excess Expenditure over Income.  Remember it is Income for this year and Expenditure for this year only.  If the loan was repaid on 1^st April only 3 months interest is expenditure.  So it is important to adjust figures for prepaid and dues.  The purchase of an asset, repayment of loans or transfer into funds do not go into the Income and expenditure account.

4. Prepare a Balance Sheet.  Include any additional assets, depreciation, new investments, the new figure for Life memberships, Levy reserve fund and the accumulated Fund.

6. Cost Volume profit Analysis.

Breakeven analysis examines the short run relationship between changes in volume and changes in total sales revenue, expenses and net profit.  Also known as CVP analysis (Cost Volume Profit Analysis).  Some of the decisions that it shows:

How many units must be sold to breakeven?

How many units must be sold to achieve a target profit?

Should a special order be accepted?

How will profits be affected if we introduce a new product or service?

However it is important to realise that there are limitations of CVP

• Costs are either fixed or variable
• Fixed and variable costs are clearly discernable over the whole range of output
• Production = Sales
• One product/constant sales mix
• Selling price remains constant
• Efficiency remains unchanged
• Volume is the only factor affecting costs

Ensure to be careful when drafting your Marginal Costing Statement.  It is important not to round off figures.  There are a number of formulas that are used to calculate answers.  Always  follow the four statements below.

1. Clearly state formulas
2. Put figures into formulas
3. Calculate final answer
4. Label answer e.g. ‘units’ 

Take care when separating costs into Fixed and Variable, and be careful with commission.

Compare absorption Costing with Marginal Costing

Absorption

§  Fixed costs included in Product Cost

§  Fixed Costs  not treated as period cost – closing/opening stock values

§  Under/over absorption of costs

§  Complies with Financial Accounting standards

Marginal Costing

§     Fixed costs not included in Product Cost

§     Fixed Costs. treated as period cost

§     No under/over absorption of costs

§     Does not comply with Financial Accounting standards

Correction of Errors

It is important to understand Double-entry in Accounting.  For every debit entry there must be a corresponding credit entry.  The Trial balance is a list of ledger balances taken from the ledger.  If the double entry has been followed and no errors, both sides should add up to the same total.  However mistakes can occur and both sides don’t add up.  The difference is placed in a temporary account, called a suspense account until the mistakes, errors, omissions are discovered. 

So when the Trial balance doesn’t work – make it work temporarily by putting in Suspense ^A/_C. Prepare final accounts including errors while somebody searches for errors.  Prepare final accounts including errors while somebody searches for errors.   Correct the errors through double entry NOT by crossing out (illegal!)

An approach to Correction of Errors

1. Check and underline the nature of the Business.  This is so important. 

If the Business is a Garage then the purchase of Machinery is Purchases and the Sale of machinery is Sales.  These are goods for resale.

If the business is a Grocery the Purchase of Machinery affects the Machinery Account and  not Purchases and likewise for the sale of machinery affects the Machinery Account and not Sales.

2. Deal with the Errors, using T accounts to ensure accuracy

·         Show what was happened

·         Show what should have happened

·         Show how to correct, Remember Correction = Journal entry

3. Draft a skeleton layout for the Journal, Suspense , Corrected Net profit and if required the Corrected Balance Sheet.  Fill in headings and leave lot’s of spaces.
4. Fill in the Journal Entries for each error/transaction and use suspense where necessary to ensure both sides are equal.
5. Always have a narration after each correction in the Journal to demonstrate understanding.
6. Fill in Suspense remembering to stay on the same side.  If an entry is on the debit in the Journal, likewise in the suspense account and if an entry is on the credit in the Journal it will be on the credit in the Suspense Account.  Close off Suspense by balancing the accounts and showing the Original balance
7. Correct the Net Profit.  Commence with your Net Profit given as per accounts, given in the question.

A rule for the Corrected Net profit, Remember, anything that goes into the Trading, Profit or loss e.g. Sales, Sales returns, Purchases, Purchases Returns, Carriage, Expenses, Gains etc

If they are on the Credit you add ( an increase in Profit) If they are on the Debit you minus ( a decrease in Profit)

8. Fill in the Corrected Balance Sheet. Remembering the following Rules;

All assets have a  DEBIT balance.           If assets are on the Debit you add           If assets are on the Credit you minus All liabilities have a  CREDIT balance.           If liabilities are on the Credit you add           If liabilities are on the Debit you minus

  One Final Tip.  Suspense is normally included in a Balance sheet item.

   Suspense can either be a debit or a credit balance

1.      Suspense is a debit Balance

Suspense is included in Debtors (Asset) Debit

A debit included in a debit account is too Big, therefore Minus

Suspense is included in Creditors (Liability) Credit

A debit included in a Credit account is too Small, therefore Add.

                  2.Suspense is a Credit Balance

Suspense is included in Debtors (Asset) Debit

A credit included in a debit account is too small, therefore Add

Suspense is included in Creditors (Liability) Credit

A credit included in a Credit account is too Big, therefore Minus

Basic Double Entry for Preparation for Correction of errors.

Accounts	Purpose
Asset	Record what the firm owns and what is owed to the firm. e.g. Vans A/C, Premises A/C, Cash A/C, Debtors A/C
Liability	Record what the firm owes. e.g. Loan A/C, Bank Overdraft A/C, Creditors A/C
Expense	Record the firm’s day to day running expenses. e.g. Wages A/C,, Insurance A/C, Purchases A/C
Revenue	Record day to day income earned by the firm e.g. Sales A/C, Rent Received A/C, Commission A/C

Summary of possible entries

Debit	Credit
­ Asset	¯ Asset
¯ Liability	­ Liability
­ Expense	¯ Expense
¯ Revenue	­ Revenue

Thus with every transaction you come across students need to decide:

1. What are the two accounts involved?
2. Which type of account is each one?
3. Does the transaction cause an increase or decrease in each account?
4. Therefore is it a Dr or Cr?

Finally make the entry in the relevant accounts

Tabular Statements

A Balance sheet is a list of assets and liabilities on a particular day.  A Tabular Statement shows the effects that transactions have on the Balance Sheet.  If you have an understanding of Double entry, a student will be able demonstrate their understanding.

1. List all assets vertically, Show original Costs for assets and Depreciation as a minus figure. with additional rows and a Total.
2. List all liabilities vertically, with additional rows and a Total.
3. Record the effects of transactions, ensuring assets =  liabilities

Examples of Transactions:

• The purchase of a Business, ensure to check for Goodwill.
• Revaluation of an Asset
• Disposal of an asset
• Bad debt and Bad debt recovered
• Dividends
• Depreciation
• Issue of shares and share of premium
• Prepayments and dues
• Sales, sales returns, purchases and purchases returns.

 

Product Costing/ Job Costing

Job Costing

A job costing system is a system of cost accumulation and recording where there is an identifiable activity (job or group of tasks) for which costs may be collected.

Purpose of Job Costing:

Aids planning, cost control and decision making by:

§  Establishing cost (costs are recorded on job cards)

§  Calculating Selling Price

§  Determining profit/loss on jobs

Characteristics of Job Costing

§  Specific order to customer specifications e.g. manufacture of customised furniture

§  Order is of comparatively short duration

§  All stages of production within factory easily traced to job

Characteristics of Batch Costing

§  Similar articles made in batches

§  Similar to job costing

§  Example – Bakery

COST CLASSIFICATION

MANUFACTURING COST:  Is the cost of manufacturing a product, it consists of direct and indirect costs.

DIRECT COSTS: Are costs that are directly linked to a product/service e.g. raw materials, direct labour, direct expenses e.g. hire of special equipment. Total direct costs are also known as PRIME COST.

INDIRECT COSTS: Not directly linked to product/service, but must be included as part of the cost e.g. factory rent and rates, factory light and heat, production supervisors salary.

Costs can be broken into Fixed and Variable:

Fixed Costs: Remain the same where output level changes e.g. Rent i.e. fixed costs are independent of the level of production.

Variable Costs: The amount of the cost changes directly with the level of production e.g. raw materials i.e. variable costs vary with the level of production.

Mixed Cost:  Part fixed and part variable e.g. ESB Bill

Cost centre: A place within a business over which one person has responsibility and authority for expenditure.

                                                           

Controllable Costs: Costs that can be controlled by a manager in a Centre. The manager can make a

decision about the amount of the cost and can be held responsible if a variance occurs e.g. raw materials.      

Uncontrollable Costs: Costs over which a manager has no control and cannot be held responsible for variances in these costs e.g. rates to the local authority.

1.  Cost Allocation: When a cost can be charged in total to a cost centre without                          

                                   being divided into smaller parts, it is said to be allocated. 

                                   All direct costs can be allocated to cost centres.

2.  Cost  Absorption: Means that the fixed overhead costs are absorbed into

                                     the cost of the Product .  3 Methods of doing this:

(1)         Amount per Unit  

(2)         Amount per direct Labour hour

(3)      Rate per direct Machine Hour

Example: Moran Ltd estimates its fixed Production overhead costs next year will be €18,000 and

that it will produce 3,000 tables incurring 4,000 Direct Labour hours and 800 Machine hours

    (a) Per Unit:           Total Overheads            =     €18,000       =    €6 per Unit     

                         No of Units                      3,000

   (b) Per Direct Labour/hr    =    €18,000        =   €4.50 per Labour/hr

                                                    4,000

   (c) Per Machine/hr              =    €18,000        =   €22.50 per Machine/hr

                                                         800

     Under/Over/Absorption

What happens if we produce more or less of the product and the Production?

 Overheads are more or less than planned.

 Take the above example:  What happens if the actual overhead incurred was

  €16,200 and the number of Units produced was (a) 2,800 Units (b) 3,000 Units

     (c) 3,400 Units (d) 1,900 Units

         

	2,800 Units	3,000 Units	3,400 Units	1,900 Units
Fixed Production O/h	16,200	16,200	16,200	16,200
Overhead Absorbed (Unit rates)	16,800	18,000	20,400	11,400
Under/Over Absorbed	600	1,800	4,200,	(4,800)

     With (a) (b) & (c) above we have recovered more than our actual overheads which increases

      Our profit.

     In (d) above actual overheads were €16,200 but we only recovered €11,400, that is €4,800

     less than expected which reduces our profit.

Overhead Apportionment/Absorption

What happens if a firm has different departments (cost centres)?

Overheads must be apportioned (split) in a fair manner and then absorbed into the cost of the product. 

There are a number of generally accepted basis for overhead apportionment to cost centres.

Expense	Basis of Apportionment
Insurance	Floor Area
Rent/rates	Floor Area
Light/Heat	Volume
Administration Expenses	Number of Employees
Depreciation	Book Value of Assets
Machinery Maintenance	Machine Hours

To summarise Direct Costs are allocated directly and Indirect Costs are apportioned first to a cost centre

and then absorbed into the Product/Service.

Costing will also help students with Manufacturing Accounts.

Budgeting

A budget is a financial plan for a specific period in the future.

Budgetary Control: Involves comparing Actual with Budgeted

Principal Budget factor:  This is the factor that limits ouput, it could be:

• Demand/Sales
• Availability of capital
• Availability of Staff
• Availability of Raw materials
• Capacity of factory

Sales Budget: Sales in Units x Selling Price

Production Budget; Sales add closing stock, minus closing stock = Units

Raw materials purchases Budget: materials required, add closing stock of raw materials, minus opening stock raw materials = Purchases units x Purchase Price = purchases

Direct Labour Budget: Production x labour hours x labour rate

Factory overhead Budget: This contains the indirect materials, labour and other costs.

Administration Budget: List Administration costs like Directors fees etc

Selling and distribution Budget: Lists all costs associated with selling and distribution

Capital Budget: list of all capital expenditure.

Cash Budget: Shows cash inflows and cash outflows, including opening and closing cash.

Master Budget: Consists of the following

a.      Budgeted manufacturing account

b.      Budgeted Trading, Profit and loss account

c.       Budgeted Balance Sheet

Flexible Budgeting: Allows for a budget to take in different levels of activity.

Students also need to be familiar with the terms in Costing.

The difference between Budgeted costs and actual costs is called a VARIANCE.

When actual costs are less than Budgeted costs it’s called a Favourable Variance.

When actual costs are greater than Budgeted costs, it’s called an Adverse Variance.

Revise all management topics.